Parties, country observers and relevant organizations are encouraged to contribute actively to the success of the meeting by showcasing their work or any related issue of interest in the form of a side event. Initiatives and projects to be presented should be relevant to the objectives of the Convention and specifically to the items of the COP11 agenda.
We kindly request those that are interested in this opportunity to inform the Secretariat by filling out the application form. Please return it to the Secretariat (E-mail: firstname.lastname@example.org or fax: (+49 228) 815 2449) no later than 15 August 2014.
Time and room allocation
Side event space will be provided free of charge at the venue throughout the conference period. The Secretariat will allocate the accepted applications after the indicated deadline and will confirm them approximately one month prior to the conference. The Secretariat may have to decline some of the applications due to space constraints.
Side events are typically scheduled at lunch time or evening and have a maximum duration of one hour to avoid overlap with important Working Group and Committee meetings.
The following criteria will be taken into consideration for the allocation of side events:
- Relevance to the Convention’s work and COP agenda;
- Feasibility and preference on certain dates in accordance with the COP programme;
- Avoidance of thematic overlaps per time slot;
- The expected level of participation and room size;
- Order of request (when registration is received).
It should be noted that side events may be rescheduled in the interests of the official sessions of the meeting.
Side event rooms are normally equipped with a computer, a projector, a screen, internet access and power sockets. No interpretation for side events will be provided.
Organizers of side events are free to bring their own equipment, including technical items, at their own risk.
Shipment of items
Organizers of side events who wish to ship items (information materials and/or equipment) to the conference venue may contact the designated person. Contact details will be posted on the CMS website as soon as they become available. Organizers of side events are responsible for the transport, display of their items and their customs clearance.
Organizers of side events might wish to offer food and drinks. Catering for the side event may be provided only by the official caterer(s) for the venue. Contact details will be posted on the CMS website as soon as they become available.
Please be aware that only registered persons with a badge have access to the conference venue.
Information on the organization of exhibits will be issued shortly.