| VENUE
ARRIVAL AT
LEONARDO DA VINCI (FIUMICINO) AIRPORT
TRANSFER
AIRPORT - HOTEL - VENUE
HOTEL
INFORMATION (for a hotel Map showing
FAO HQ click here)
VISA CUSTOMS
SERVICES TO PARTICIPANTS
(On-Site Registration, LIsts of Reistered
Delegations, Official Opening, Documents, Medical
Services, Side Events, Catering, Shipping and Interpretation)
WEATHER AND TIME ZONE
VOLTAGE AND TYPE OF PINS
CURRENCY
EMERGENCY
SHOPPING
ARRIVAL
AT LEONARDO DA VINCI (FIUMICINO) AIRPORT
Rome is served by the Leonardo da Vinci (Fiumicino)
Airport, which is located 30 km from the city centre.
The journey takes about 30 minutes by road, depending
on the traffic. The city centre can be reached by
train as well as by taxi.
The best means to
get to FAO HQ or the hotel in the same area is to
take a train from the airport to Ostiense Station,
and then take a short taxi ride (about €10).
Train
To go to Roma Ostiense Station, take the escalator
to the train station, located on the first floor of
the Arrival Hall. Tickets can be bought from a vending
machine or at a ticket desk. The fare is approx 5
Euros for a one-way ticket. Tickets must be validated
before getting on the train. The journey takes about
30 minutes to Rome-Ostiense station (direction Fara
Sabina). Trains run approximately every 20 minutes,
from 6.30 a.m. to around 11 p.m., less frequent on
Sundays.
Another option is to take a train from the airport
directly to Stazione Termini (the main railway station),
then take a taxi. Note these trains are less frequent.
At Termini Station there is the subway (Metro Linea
B) to Circo Massimo (direzione/direction Laurentina).
The FAO gate entrance is directly in front of the
steps of the subway station. The tickets for the subway
(Metropolitana) can be bought at a "Tabaccheria"
(tobacco and/or newspaper stands) at the airport and
Termini Station and from the automatic machines at
the subway station (which is sign-posted and directly
under Termini Station). The cost of the subway ticket
is 1 €.
Taxi
Participants are advised to use ONLY licensed taxis
with meters. Taxis can be found outside the Arrival
Hall of Fiumicino at a stand clearly marked.Surcharge
fares are applied for baggage, night runs and on Sundays
and holidays. A taxi from Fiumicino Airport to the
centre of Rome should cost approximately €40-45
to go to FAO HQ or to the hotel in the same area.
A word of caution:
· ONLY use white licensed
taxis, with meters, at the official taxi stand outside
the arrivals hall, (ignore other offers in the arrival
hall). It is not advisable to accept rides from unauthorized
taxis either at the airport or at the railway station
- go to the taxi stand.
· Please be aware that even
in the taxi stand there may be unofficial taxis. Official
taxis must have a clock/counter on the dashboard.
· Ask for an estimate of
the fare before departure. The average cost of a taxi
ride from Fiumicino Airport to FAO HQ is about €40-45
but will vary on the day, time, and heavy luggage
(in any case you should not pay more than €50).
· Remember to have €uros
with you so that you can pay the taxi driver upon
arrival.
Security - Usual precautions
against theft:
Participants are advised to keep luggage close at
all time while on the train, subways (there are many
pick-pockets), and air terminals. Beware of groups
of young children approaching you while walking around
the city, on buses, or in the subway. Note that often
an item of clothing or a newspaper is used to hide
the hands "at work" and accomplices may
create diversions to distract you. Ostiense station
is known for thieves targeting tourists (and FAO visitors!)
and their luggage, including in particular, laptops,
cameras, etc.
Important documents, such as passports should be then
kept in the safes provided by the hotels, and delegates
are advised to only carry photocopies.
TRANSFER
AIRPORT - HOTEL - VENUE
Information in
English
| French
| Spanish
HOTEL
INFORMATION:
Millette-Keller &
Associates Inc (MKA) Conference Services have been
contracted by UNEP/CMS to manage all travel and accommodation
for sponsored delegates to COP9 and associated meetings.
In addition, MKA has secured room blocks for non-sponsored
delegates at negotiated rates and conditions at various
hotels in close proximity to the FAO meeting venue.
For more information and to make reservations please
visit the following website: www.rome.mkahotels.com
VISA / CUSTOMS
Participants from countries listed
under Annex below require a visa to enter Italy. For
more information and updates on the visa procedure
and Italian Diplomatic and Consular Representations
in your country of residence, please visit the following
web site of the Ministry of Foreign Affairs of Italy:
http://www.esteri.it/visti/index_eng.asp
To facilitate the issuance of visas, the Secretariat
will issue upon request invitation letters to be attached
to the visa applications.
SERVICES TO PARTICIPANTS
A map showing all FAO buildings and facilities will
be distributed at the meeting.
Participants should enter FAO through Building A,
at the front of the complex, and go to the reception
desk. Participants are requested to bring an identification
document (e.g. Passport, Identity card, driver’s
license), which should be shown to the guards at the
reception desk. It will be kept at the reception desk
and will be returned upon leaving the HQ. At the reception
desk, participants will receive a badge which should
always be visible whilst on FAO premises.
On-site registration
The on site registration for the 15th Meeting of
the Scientific Council, at the Turkish Registration
Centre located at the ground level of the FAO Complex,
will start on Thursday, 27 November 2008 from 8 a.m.
The on-site registration for the First Meeting of
the Parties of the Gorilla Agreement, at the Turkish
Registration Centre located at the ground level of
the FAO Complex, will start on Saturday, 29 November
2008 from 8 a.m.
The on-site registration the 34th meeting of the
Standing Committee, the meeting of Aridland mammals
and the COP9, at the Turkish Registration Centre,
will start on Sunday, 30 November 2008 from 8 a.m.
The registration for COP9 will continue the whole
day until 5 p.m. and on Monday, 1 December 2008 at
8 a.m. Upon registration, participants will receive
an ID valid for the duration of the meeting.
Participants are encouraged to register on Sunday
to avoid congestion on Monday morning so that the
official opening can start on time.
Strict security measures are observed at the FAO
Complex. The display at all times of ID is mandatory
for admission to the FAO Complex as well as to the
meeting rooms. Lost ID should be reported without
any delay to the FAO Security Office.
Access on the first day of the meeting is through
the main entrance in Building A (gate on Viale delle
Terme di Caracalla). All entrances at the FAO Complex
are accessible to disabled persons with wheelchairs
through a special lift (building A) and ramp (building
D).
List of delegations
A list of delegations that have attended the meeting,
to be prepared by the Secretariat, will be made available
on the web site (www.cms.int) under heading “Information
documents”. Participants not wishing their full
contact details to appear on the list of participants
should notify the Secretariat staff at the registration
desk.
Official Opening
The official opening for the meeting of the Conference
of the Parties will take place at 10 a.m. on Monday,
1 December 2008 in the Green Hall, located in Building
A, 1st floor. The formal sessions of the meeting will
be held daily from 9 a.m. to 12.30 p.m.
and from 2.30 p.m. to 6 p.m. For
full schedule, please refer to “Provisional
schedule for CMS COP9 and associated meetings”
(UNEP/CMS/Conf.9.2).
Documents
In order to minimize the environmental impact of
the meeting and for reasons of economy, delegates
are kindly reminded to bring their own copies of the
pre-session documents for the meeting, including the
Information documents. Memory sticks containing the
pre-session documents, in the three United Nations
official languages used by the Secretariat (English,
French and Spanish), as well as the information documents
of the meeting shall also be made available to participants,
upon request, at the documentation counter.
Pre-session documents are available on the Secretariat’s
web site at: http://www.cms.int/bodies/COP/cop9/cop9_meeting_docs.htm.
Medical services
A medical Service Unit within the FAO Complex is available
for emergency medical assistance. To reach the medical
emergency unit, participants should dial “30”,
using any in-house telephones. From outside of the
FAO Complex, the number to dial is 06 5705 3400.
For all other medical services, participants may
call extension 53577, using any in-house telephones
or 06 5705 3577 from outside the FAO Complex. Participants
may also present themselves directly during the working
hours (8.30 a.m. to 5 p.m.) to the Medical Service
Unit, located on the first level, building B.
Catering facilities
The FAO Complex offers a variety of dining and snack
bar facilities, including vending machines; indications
as to their locations and opening hours will be made
available during the meeting.
Photocopying facilities
Participants are kindly advised that they should to
make their own arrangements at their hotels or at
the following photocopying services, located in the
immediate vicinity of the FAO Complex:
D'Antimi Armando S.R.L.
00153 Roma (RM)
73, VIALE AVENTINO
Telephone: + 39 06 574 2084
Email: digitale@armandodantimi.it
Opening hours: from 9 a.m. to 1 p.m. and from 3 p.m.
to 7 p.m. Monday to Friday.
Postal and Banking facilities
The Italian post office, which is located on the ground
floor, is open from 8.30 a.m. to 3 p.m., Monday to
Friday. Participants may also avail themselves to
DHL Courier service (C005) and banking facilities,
Banca Intesa or Banca popolare di Sondrio, which open
from 8.35 a.m. to 4.35 p.m. There are also cash dispensers
(ATM) forcash withdrawals, on the ground floor of
the Building B.
It should be noted that the FAO Complex also offers
other services, such as a travel agency, a pharmacy,
a bookshop, a library, a Sales point, a News stand,
a photo shop as well public card operated telephones
and access via wifi at the Dome-covered Atrium.
Cyber café
Participants will have access, free of charge, to
their e-mails at a Cyber café located at library
(Building A, level 0), between 9 a.m. and 5 p.m. Monday
to Friday.
Side events
Applications for time slot and room allocation for
side events should be done by using the form available
on the CMS Website to allow timely and proper processing
of the requests.
Side
Event Application Form
Formulaire
de demande pour un événement parallèle
Formulario
de solucitud para eventos paralelos
These applications should be sent by email to: secretariat@cms.int
no later than 30 September 2008. Processed side-event
requests can be viewed on the CMS Website.
The UNEP/CMS Secretariat
is responsible only for time slot and room allocation
that will be made on a “first come, first served”
basis. Assignment of time slot and room will be confirmed
a few days before the event is scheduled.
It should be noted
that side-events may be rescheduled in the interests
of the official sessions of the meeting and that there
may be a cost when an event is assigned in a room
that does not already contain the required equipment.
Should this be the case, side-event organizers will
be notified accordingly.
No interpretation for side events will be offered
by the UNEP/CMS Secretariat or the FAO Conference
Services. Information on interpretation, as well as
on expected number of participants in the event, will
be only used for the selection of appropriate meeting
room and facilities. Providing and paying for interpretation
is solely a responsibility of the promoting organisation.
Catering for side events
If you wish to enquire about costs and arrangements
for catering please contact directly the designated
focal person, namely Mr. Massimo Albanesi whose coordinates
are as follows:
Mr Massimo Albanesi,
AFSCM, FAO, Viale delle Terme di Caracalla
00100 Rome, Italy
Telephone: + 39 065 705 6578
Fax: + 39 065 705 3658
Email: Massimo.Albanesi@fao.org
Shipping of material for side events
If you wish to ship information material to the meeting
venue (FAO, Rome), please contact directly the designated
focal persons, namely Mr. Maurizio Cerrai and Mr.
Gian Paolo Mascherucci whose coordinates are as follows:
Maurizio Cerrai as Supervisor Mail/Distribution Branch
or Gian Paolo Mascherucci, AFSI
Email: maurizio.cerrai@fao.org,
Telephone: + 39 065 705 3627
Email: gianpaolo.mascherucci@fao.org,
Telephone: + 39 065 705 5094
Interpretation for side events
If you wish to enquire about costs and arrangements
for interpretation, you are requested to contact directly
the designated focal person, namely Mr. Pierre Fournier
at least 6 weeks before the COP (mid-October), to
ensure availability of interpreters and to optimize
the scheduling of side-events and allow cost-sharing
arrangements. His coordinates are as follows:
Pierre Fournier
Chief Interpreter
KCCM/Int, FAO
Pierre.Fournier@fao.org
+39-06-5705 2933
Fax: +39-06-5705 5803
Mobile +39-340 39 20 745
It should be noted that food and drinks
are not allowed in the meeting rooms.
Exhibition/posters
Activities to be exhibited and posters should be relevant
to the objectives of the Convention on Migratory Species
and related Agreements. Selection of exhibitors will
take into account geographical balance.
Exhibitions will be set up in the Atrium of
Building A of FAO Headquarters.
You are free to bring your exhibition equipment,
including technical items, at your own risk. The area
is equipped with power plugs (220 Volt) and wireless
Internet connection. The CMS Secretariat cannot provide
technical equipment such as computers, LCD projector,
VCR, screens or a TV.
The CMS Secretariat can however provide, within the
limits of availability, material, such as panels and
tables and/or assistance needed for the exhibition.
Please specify your requests in the application form.
The Secretariat will allocate exhibition space and
equipment depending on the number of requests.
You will be responsible for the transport, setting
up and dismantling of your exhibition materials and
their Customs clearance.
For shipping of materials to the meeting venue and
for any queries please contact directly the designated
focal person, namely Mr. Maurizio Cerrai, Supervisor
Mail/Distribution Branch, Email: maurizio.cerrai@fao.org,
Telephone: + 39 065 705 3627
The material may be stored at FAO starting on 25
November. Participants who wish to send their materials
on an earlier date may have to make their own arrangements
through their embassies or hotels.
You may set up your exhibition between Thursday,
27 November 2008, and Monday, 1 December 2008. The
final deadline for dismantling is the evening of Friday,
5 December 2008. Please be aware that only registered
persons with a badge have access to the conference
building.
We kindly request those who are interested to inform
the Secretariat as soon as possible to enable us to
make the necessary arrangements. Registration is requested
by using the enclosed registration form The person
to contact at the UNEP/CMS Secretariat is Ms. Hanah
Al Samaraie, Email: HAlSamaraie@cms.int,
Fax: (+49 228) 815 2449.
Exhibition/poster
registration form
Formulaire
de demande d'exposition
Formulario
de solicitud para la exposicion
WEATHER AND TIME ZONE
INFORMATION
In December, temperatures in Rome usually range between
a maximum of 14°C in the daytime and a minimum
of 5°C at night. The standard time zone will be
GMT+1 hours. For more information on weather, please
visit: http://worldweather.wmo.int/176/c00201.htm
VOLTAGE AND TYPE OF
PINS
Voltage and frequency in Italy is 220/230V 50Hz. Click
here for a diagramme.
CURRENCY
The currency in Italy is the Euro. The current exchange
rate is: 1 Euro: 1.35 US $ and 1 US$ = 0.74 Euro (as
at 27 October).
EMERGENCY
Phone numbers in cases of emergency:
Ambulance 118
Police 113
Fire 115
SHOPPING
Shops in Rome usually open at 9am-1pm and 3.30-7.30
pm, except on Sundays and Monday mornings. For further
information on shopping and the city of Rome in general
please visit:
http://www.rome.info/shopping/
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